API_Privacy

Privacy Policy for Invoice_Pronto

Effective Date: [Insert Date]
Last Updated: [Insert Date]

Reason Tax Group, LLC (“Company,” “we,” “our,” or “us”) is committed to protecting the privacy of its authorized users (“User,” “you”) of Invoice_Pronto (“Application”). This Privacy Policy outlines how we collect, use, and protect the data processed through the Application.

1. Scope

This Privacy Policy applies exclusively to the internal use of Invoice_Pronto by employees, contractors, and affiliates authorized by the Company. The Application is not intended for external distribution or public use.

2. Information We Collect

We may collect and process the following types of information during the use of the Application:

a. User-Provided Information

• Employee identifiers (e.g., names, email addresses, and roles within the Company).
• Login credentials for accessing the Application.

b. Operational Data

• Invoice details, including client names, billing amounts, and payment statuses.
• Application usage logs to monitor performance and resolve issues.

c. System-Generated Data

• Metadata such as timestamps, access logs, and error reports.

3. How We Use Collected Information

The information collected is used solely for internal purposes, including:

• Managing and streamlining invoicing processes.
• Monitoring system performance and security.
• Generating reports for internal accounting and compliance purposes.
• Debugging and improving the Application.

4. Data Sharing

We do not share, sell, or disclose data collected through the Application to any third parties except as required by law or for the following internal purposes:

• Authorized personnel for operational and troubleshooting purposes.
• IT service providers under strict confidentiality agreements, solely for maintenance and support.

5. Data Security

We implement industry-standard security measures to safeguard data, including:

• Secure access controls and user authentication.
• Encryption of sensitive data during transmission and storage.
• Regular audits and updates to address potential vulnerabilities.

Despite these measures, no system can guarantee absolute security. Users are responsible for maintaining the confidentiality of their login credentials and promptly reporting any suspicious activity.

6. User Responsibilities

As a User of the Application, you agree to:

• Use the Application only for authorized internal purposes.
• Comply with Company policies regarding data protection and confidentiality.
• Refrain from sharing Application access or data with unauthorized parties.

7. Retention of Data

We retain data collected through the Application for as long as necessary to fulfill its intended business purposes or to comply with legal and regulatory obligations. When no longer needed, data will be securely deleted.

8. Your Rights

As an authorized User, you have the right to:

• Access the data associated with your use of the Application.
• Request corrections to inaccurate information.
• Request deletion of non-essential data, subject to operational requirements.

Requests can be directed to [Contact Email].

9. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in the Application or Company practices. Significant changes will be communicated to authorized Users through internal communication channels. Continued use of the Application constitutes acceptance of the updated Privacy Policy.

10. Contact Us

For questions or concerns regarding this Privacy Policy, please contact: